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Introduction

The Directors have compiled this manual, to comply with the provisions of the Act, and to foster a culture of transparency and to ensure that members of the public have effective access to information in our possession which will assist them in the exercise and protection of their rights. Inside these pages you will be able to view the categories of information, which we possess. On request, you will also be shown the correct procedure to follow should you require access to any of this information.
   Information on the Company
Full Name/s : Heinz Fischer Engineering (Pty) Ltd
Registration Number : 1975/002299/07
Registered Address : 30 Bird Street, Central, Port Elizabeth, 6000
Postal Address : P O Box 2610, North End, 6056
Telephone Number : 041 - 463 1280
Fax Number : 041 - 463 1094
Head/CEO : Mr Heinz Fischer
Information Officer : Cherise Bergsman
Email Address : info@fischerprofile-sa.com
Website : www.fischerprofile-sa.com
Controlling Body : Metal Industry Council
Date : 25/02/2003
Prepared by : Moores Rowland
Details available in terms of the Promotion of Access to Information Act.
   Statutory Company Information
  • Certificate of Incorporation; Memorandum and Articles of Association; Certificate to Commence Business; Minute Books, CM25 and CM26, Resolutions passed at general/class meetings; Proxy Forms; Proxy Forms used at Court convened meetings; A Register of Allotments - after a person ceased to be a member; Register of Members; Index of Members; Register of Mortgages and Debentures and Fixed Assets; Register of Directors' shareholdings; Register of Directors and Certain Officers; Directors' Attendance Register; A Branch Register;
  • Annual Financial Statements including Annual accounts; Directors' reports; Auditor's report; Books of Account regarding information required by the Companies Act, 1973; Supporting schedules to books of account and ancillary books of account;
   Accounting Records
Books of Account including journals and ledgers; Delivery notes, orders, invoices, statements, receipts, vouchers and bills of exchange.
   Statutory Employee Records
Employees' names and occupations; Time worked by each employee; Remuneration paid to each employee; Date of birth of each employee; Wages register; Attendance register; Employment equity plan; Salary and wages register; Collective agreements; Determinations made in terms of the Wage Act; Records of strikes, lockouts or protest action. Industrial training records; Staff records
   Other Employee Records
Employee contracts; Incentive schemes; Staff loan schemes; Maternity leave policy; Housing scheme; Disability scheme; Funeral insurance scheme; Group personal accident; Group life; Micro loan scheme; Code of conduct.
   Pension & Retirement Funding Records
Pension Fund Rules; Pension Fund account records; Actuarial Valuation Reports; Contribution Reports; Annual accounts.
   Environmental Health & Safety
Noise exposure records; Waste water assessment and monitoring records; Records of waste water storage and waste water disposal; Employee medical surveillance records in respect to hazardous chemicals and substances; Records of investigations and tests in respect to hazardous chemicals and substances; Records of assessment and air monitoring and asbestos inventory; Safety management systems, data and audits; Industrial hygiene programs, data and audits; Employee public health emergency action plans; Permits, licenses, approvals and registrations for operations of sites and business; Emergency response plans; Environmental impact assessments; Details of aqueous discharges; Details of solid waste discharges; Details of air emission discharges.
   Fixed Property
Title Deeds; Leases; Building plans; Mortgage Bonds or other encumbrances to fixed property.
   Movable Property
Asset register; Finance and Lease Agreements; Notarial Bonds; Deeds of Pledge.
   Intellectual Property
Patents, patent applications and inventions; Trademarks, trade names and protected names; Copyrights; Agreements relating to intellectual property such as license agreements, secrecy agreements, research and development agreements, consulting agreements, use agreements, joint venture agreements and joint development agreements; Litigation and other disputes involving intellectual p property.
   Agreements & Contracts
Material agreements concerning provision of services or materials; Joint venture agreements, partnership agreements, participation, franchise, co-marketing, co-promotion or other alliance agreements; Agreements with shareholders, officers or directors; Acquisition or disposal documentation; Agreements with contractors and suppliers; Agreements with customers; Warranty agreements; Sale agreements; Distributor, dealer or agency agreements; Restraint agreements; Agreements with governmental agencies; Purchase or lease agreements.
   Taxation
Copies of all Income Tax Returns and other tax returns and documents;
   Legal
Complaints, pleadings, briefs and other documents pertaining to any actual, pending or threatened litigation, arbitration or investigation; Settlement agreements; Material licences, permits and authorizations;
   Insurance
Insurance policies; Claim records; Details of insurance coverages, limits and insurers.
   Transportation
Transportation rights; Permits; Transportation System Delivery Plan; Transportation, Warehouse and Storage Contracts.
   Information Technology
Hardware; Operating Systems; Telephone Exchange Equipment; Telephone Lines, Leased Lines and Data Lines; LAN Installations; Software Packages; Disaster Recovery; Internal Systems Support and Programming / Development; Capacity and Utilization of Current Systems; Development or Investment Plans; Agreements; Licenses; Audits.
   Sales & Marketing
Products; Markets; Customers; Brochures, Newsletters and Advertising Materials; Sales; Public Relations Policies and Procedures; Domestic and Export Orders
   Information available in terms of othe legislation
Where applicable to our operations, information is also available in terms of certain provisions of the following statutes:
  • Basic Conditions of Employment Act No.75 of 1997
  • Compensation for Occupational Injuries and Diseases Act No.130 of 1993
  • Credit Agreements Act No.75 of 1980
  • Custody and Administration of Securities Act No. 85 of 1992
  • Customs and Excise Act No. 91 of 1964
  • Employment Equity Act No. 55 of 1998
  • Labour Relations Act No. 66 of 1995
  • Long-term Insurance Act No. 52 of 1998
  • Occupational Health and Safety Act No. 85 of 1993
  • Short-term Insurance Act No. 53 of 1998
  • Transfer Duty Act No. 40 of 1949
  • Unemployment Insurance Act No. 63 of 2001
  • Machinery and Occupational Safety Act No. 6 of 1983 3